Personal information
Cambridgeshire & Peterborough Biological Records Centre (CPBRC) holds recorder names and contact details for the purposes of processing data which it manages, and to contact recorders to promote wildlife recording in Cambridgeshire and Peterborough. In all cases this is done with the express permission of the recorder.
This means:
• The names of recorders will be stored on paper and electronically as part of the records centre's data holdings. Contact details will be stored for the purposes of verifying and validating data, and where individuals have requested it, for the purpose of distributing a newsletter or other promotional material.
• The names and contact details of suppliers will be stored electronically and on paper
• The recorders name will be made available to County Recorders and other identified experts for the purposes of verifying and validating data. Contact details may also be released with the permission of the recorder.
• The name and contact details of County Recorders and other identified experts will normally be available for release, but always with the permission of the individual concerned. This forms part of the data sharing agreement.
• A newsletter about the work of the records centre and recording in Cambridgeshire and Peterborough will be distributed to individuals who have expressed an interest.
• Under no other circumstances will CPBRC release names and contact details. This includes release of details to funders including Wildlife Trust for Bedfordshire, Cambridgeshire, Northamptonshire, and Peterborough (WT BCNP) where the records centre is hosted.
• CPBRC will not usually hold data regarding land ownership of sites where records have been made. If this information is held by the records centre, the records centre will not release it unless legally compelled to do so.
Additionally CPBRC is subject to WT BCNP’s (as hosts of the records centre) privacy policy, and its Data Controller is the Trust’s Data Controller for the purpose of the Data Protection Act.
CPBRC will not hold Sensitive Data as defined by the Data Protection Act 1998.